Building Maintenance Plan

Definition in Building Maintenance is the work undertaken in order to keep, restore or improve every facility, its service and surrounds to a currently accepted standard and to sustain utility and value of the facility.

Maintenance Management involves a wide range of activities which serve to keep the property in the best possible condition.It should includes various activities in a building complex which will:

• Improve the apperance of the building and grounds
• Optimize the performance of its working parts
• Correct physical,mechanical and other defects
• Reduce accidents
• Extend the productive life of the property

Building Maintenance Plan
A good building maintenance plan should meet the criterias below:

• Assessing the property needs
• Identify capabilities of on-site staff and equipment
• Estimating the time each job will take
• Re-arranging the maintenance tasks according to Personnel

Malaysia Property Management Standard

Building Management is one of the major topic when we discussing about property management. Each property manager have to set up a building management system customised by the property. A well set up building management system will ensure the smooth operation of the building facilities and services at the optimum operation cost.

These are the statement of standard in building management:

1. The Property Manager shall set up a suitable site building management office subject to the Client's approval.

2. The Property Manager shall ensure suitable and an adequate number of person to administer the site office and manage the day to day operations.

3. It is the duty of the Property Manager to design and implement the relevant policies and procedures for the property and ensure all necassary controls are in place.

4. The Property Manager shall prepare, review and implement Standard Operation Procedures (SOP) for the administration of the site office, site personnel, vendors and service contractors.

5. The Property Manager shall formulate management and maintenance procedures to ensure efficient supervision and management of the property.

Property Management Organisation

The organisational entity that manages the property can either one of the following:
1. A professional property management organisation registered with the Board of Valuer, Appraisers and Estate Agents as in Malaysia, employed by the owner of the building
2. A property management organisation within the owner's organisation to specifically manage a property.

These are the organisational chart that recommended by myself.

1. Property management department that cover overall portfolio management, implementing management policy and feasibility study.

2. Marketing department which include marketing executive

3. Account department with accounts clerk.

4. Administration and manpower department which include administration executive

5. Operations department that need a building superior that more intensify on maintenence plan.

6. Other personnel department can be formed.
(such as building assistants, wireman, chargeman, handyman, plumber, security guards or security officer)

Discuss Definition of Property Management

The property management profession has developed for over half a century, but little attention has been devoted to its definition and origion.
This is probably because its definition is too trivial to most people, they would immediately relate property management to security, cleaning and maintenance of a property.

This general perception is reflected by Cheng, who regarded property management as a series of simple operations serving buildings such as cleaning the common areas, providing security guards to mind entrances and maintaining the common areas of building premises ans services.

Nevertheless,we should define property management in more strategic way, emphasizing the goals that property management aims to acheive.

For example, Scarrett(1983) has stated property management as 'seek to control property interests having regard to the short and long term objectives of the estate owner.

In fact, the existing view to property management can be succinctly categorized into two types of question : 
1. How
2. What.

'How' view regonizes property management as a branch of the management discipline, which emphasized how to plan,organize,command, coordinate and control property-related activities to archeive designated objectives.

'What' view refer to what kinds of operations are involved, ranging from traditional tasks, such as security, cleaning, and maintenance to the provision of value-added services.

Although this view is very concrete and specific, but it make little distinction between property management and housekeeping.